One of the most common questions we get is: "How much does it cost to rent a coffee cart?" The short answer? It depends — but we'll break down exactly what affects pricing so you know what to expect.
Average Cost of Coffee Cart Rentals
In San Antonio, most coffee cart rentals range between $750–$2,500+. This depends on the size, duration, and customization of your event.
What's Included in Most Packages?
- Professional barista(s)
- Commercial espresso equipment
- Fresh coffee beans
- Cups, lids, and napkins
- Milk options
- Flavored syrups
- Full setup and breakdown
Factors That Impact Pricing
- 01
Guest Count
More guests means more supplies and potentially more baristas. While our pricing is primarily based on the length of service, we use guest count as an indicator for how many baristas or carts are needed to serve at the highest level and smoothest pace.
- 02
Hours of Service
Most packages start with up to 2 hours of service — and you can always add more time. We've served events as short as 30 minutes and as long as 10 hours in a single day.
- 03
Number of Baristas and Carts
Large events need more staff and equipment to avoid long lines building up. We take your guest count and available service time to help determine the right setup.
- 04
Menu Complexity
Specialty drinks, seasonal menus, and non-coffee beverages can affect pricing. We always work to accommodate client requests.
- 05
Custom Branding
A large percentage of our clients choose add-ons such as custom branded cups, latte art printing on beverages, branded coffee carts, and custom branded menus.
- 06
Travel
Events outside San Antonio may include a travel fee.
Is Coffee Catering Worth It?
- Enhances the overall guest experience
- Keeps energy high throughout your event
- Creates shareable, memorable moments
- Adds a luxury feel to any gathering
- Encourages natural networking and conversation
Why Reunion Coffee?
We don't offer "one size fits all" packages. Every quote is custom-built based on your event logistics, guest count, branding options, and location. Tell us about your event and we'll build a package just for you.